Notion vs Tokie: Project Management Beyond the Cloud (2025)

When it comes to project management tools, Notion has become one of the most popular choices for individuals and teams. With templates, task boards, databases, and integrations, it’s flexible enough to replace traditional apps like Asana or Trello.

But what happens when your projects involve not just tasks and notes, but also local files — PDFs, design assets, spreadsheets, or offline documents? This is where Tokie enters the picture. Tokie isn’t a replacement for Notion; instead, it’s a local-first extension of the Notion experience, built to help you organize and manage file-heavy projects directly in your folders.

In this article, we’ll explore how Notion and Tokie compare and complement each other, and why together they can cover the full spectrum of project management — from cloud collaboration to local file workflows.

Notion for Project Management

Why people use Notion for projects:

• Customizable templates (project trackers, Kanban boards, calendars).
• Task management with checklists, assignments, and reminders.
• Collaboration features make it easy to share pages across teams.
• Popular alternatives: Notion vs Asana (880 searches), Notion vs Trello (590 searches).

Where Notion shines:

• Centralized workspace for tasks and documents.
• Flexible databases and views (Kanban, table, timeline, Gantt chart).
• Vast template library for project management (590 searches).

Where Notion struggles:

• File management: Upload limits, slow handling of large files.
• Offline mode: Limited functionality without internet.
• Local workflows: Can’t directly manage files stored on your computer.

Tokie for Local Project Management

While Notion is cloud-first, Tokie is designed for local-first projects where files matter as much as tasks. Think of it as Notion’s project management style — applied to your folders.

What Tokie offers:

• Folders as databases: Add custom fields (e.g., due dates, tags, owners) directly to files.
• Inline notes and docs: Take notes with Markdown, embedded right in your folder views.
• Mini-apps and web widgets: Run Gantt charts, timers, or dashboards alongside your project files.
• Offline-first design: All data stays local, no upload limits.

When Tokie makes sense:

• Projects involving large local files (design, video, research).
• Workflows that need file organization + task tracking together.
• Individuals who love Notion’s style but want it extended to the desktop.

Notion vs Tokie: Complementary Strengths

Conclusion

• Choose Notion if your projects are team-oriented, cloud-based, and template-driven.
• Choose Tokie if your projects involve local files, offline work, or a desire to extend Notion’s project management style to your computer’s folders.
• Use both for the best of both worlds: Notion as your cloud hub, Tokie as your local project manager.

By combining Notion’s flexibility with Tokie’s file-first design, you can manage projects seamlessly — online and offline, documents and files, tasks and deliverables.

Go ahead and try Tokie by downloading it below and enjoy a 14-day free trial.